Masis Professional Group is assisting a local institution of higher learning to hire a part-time Administrative Assistant (20 hours) to support a faculty member.
Duties and Responsibilities:
Performs complex and diverse administrative duties in support of a work area or group of individuals.
Scheduling
· Schedules complex appointments, meetings, and travel arrangements. Prepares complex
Document Production and Distribution –
· Composes and edits correspondence and other documents. Makes editorial changes in materials, including limited rewriting, and/or creating tables and graphics; and independently checks for accuracy of content by referencing a variety of sources. Independently replies to correspondence when appropriate.
Research Data and Management –
· Maintains databases using programs such as Excel and/or databases specific.
Budget Monitoring and Reconciliation –
· Monitors and reconciles accounting statements from an established budget. Investigates and follows up on purchasing/accounting discrepancies.
· Assists with the monitoring and reconciling of accounts. Prepares and processes purchasing and accounting forms, pending approval.
Travel
· Manage travel bookings, arrangements changes
· Process Reimbursements.
Event Planning
· Coordinate with speakers and presenters
· Book flights, hotels, rooms
